The pandemic has made it harder than ever before for non-profit organizations to operate and garner community support. Many depend on board meetings that are held remotely to make important decisions to ensure their survival. It can be challenging to manage a remote board meeting without having the physical presence of every member.

A clear, specific agenda will keep the board meeting you are hosting remotely on track and on the right track at all times. Involve your board in the process of establishing agendas to find out the topics that need to be discussed. Then, send the agenda to all attendees as far in advance as possible to allow them to prepare. This will ensure that they have a complete understanding of what’s scheduled to be discussed and can add any additional points to the agenda prior to time. Utilizing an online board portal secure to distribute the agenda and other documents will aid in reducing security risk.

Using video can enhance the interaction at remote board meetings, by adding the essential face-to-face component to discussions. Additionally video makes it easier for attendees to look at the body language of others and take note of non-verbal cues like boredom, impatience, or enthusiasm.

Meeting in person may be difficult to schedule for busy boards that juggle many professional and personal commitments. Finding a time that works for everyone is much easier with remote board meeting software. SavvyCal’s free meeting polls for instance, let you to suggest different times for your meetings. Then, everyone can vote for the times that work best for them. This will save time and effort, by removing the need to send back and forth emails.

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